AI revenue operations for service businesses
Never lose another enquiry to a slow response
LeadSyra captures every lead the moment it arrives, qualifies it against your own criteria, follows up automatically, and gets it booked - so the only enquiries that go cold are the ones that were never a fit.
The problem
Most enquiries leak out before anyone even replies
A lead fills in a form, calls, or messages - and then waits. If nobody responds within minutes, a meaningful share of them have already moved on to whoever answered first. The cost isn't visible on a spreadsheet; it's the booking that never got made.
How it works
Watch one enquiry travel from first contact to won work
Seven stages, each one something LeadSyra genuinely does - and each one visible on the same timeline.
01 · Capture
Every enquiry lands in one place the moment it arrives.
- Web forms, embeds and API intake
- Email and WhatsApp conversations
- CSV import for leads you already have
02 · Qualify
Your own rules score each lead, with every result explained.
- Deterministic rules you define come first
- Optional AI adds only a bounded adjustment
- The exact reasoning is kept for every run
03 · Pipeline
Qualified leads move through stages you can see.
- One shared board, not someone's memory
- Value and probability on every opportunity
- Won and lost outcomes recorded, never guessed
04 · Automate
Follow-up runs by itself and stops the moment it should.
- Triggers, conditions and actions you compose
- Quiet hours and suppression respected on every send
- A booking or a reply ends the sequence immediately
05 · Communicate
Email and WhatsApp from one timeline, with delivery tracked back.
- Authenticated sending from your own domain
- Replies correlate to the right lead automatically
- Opt-outs are honoured across every channel
06 · Book
Qualified prospects put themselves on your calendar.
- Real availability, no back-and-forth
- Confirmation stops any running follow-up
- No-shows and cancellations handled by policy
07 · Convert
Bookings become opportunities you can track to the outcome.
- Quotes with server-computed totals
- Won work attributed back to its source
- The next cycle informed by evidence
01 · Lead intake
Every channel lands in one place - and imported is not the same as permitted
Web forms, email, WhatsApp and your API all feed one intake. Each enquiry is deduplicated and attributed on arrival, so the same person never becomes three leads and the campaign that found them is never lost.
- One intake for forms, embeds, email, WhatsApp and the API
- Duplicates matched on email and phone, scoped to your business only
- A CSV import enters the same intake but is marked as needing consent before any message goes out
02 · Qualification
Scored by rules you wrote, explained every time
Your rules run first and can disqualify on their own. AI only ever adds a bounded adjustment on top. Every run keeps the exact rules and the per-condition result that produced it - edit the rules tomorrow and yesterday's reasoning is untouched.
- Deterministic rules on service area, budget, timeline, contact validity - whatever you define
- AI is optional, and its adjustment is capped - it never decides alone
- Three outcomes: qualified, nurture, disqualified - each with its reasoning kept
03 · Pipeline & automation
One board shows the truth; the automation acts on it and knows when to stop
Every lead sits in a stage on a shared board. Follow-ups run from triggers you set - and the moment a lead replies or books, the run ends. Nobody is chased after they have already answered.
- Stages you control, one board the whole team sees
- Trigger, wait, condition, action - a closed vocabulary, never free-form code
- A reply or a confirmed booking stops the run immediately
04 · Communication
Messages that are checked before they are sent
Templates with named variables, a consent and suppression check in front of every send, and the real delivery states each channel reports. A lead who opted out is never contacted. A reply lands on the same thread and ends the follow-ups.
- Email and WhatsApp today - a missing variable blocks the send, so "Hi ," never goes out
- Consent and suppression checked at send time, not at setup
- Voice is on the roadmap and is shown as such - never as a channel you can use today
05 · Booking & revenue
The booking is the moment - and everything after it stays connected
Available slots come from your own rules. A confirmed booking stops nurture at once. A quote is sent and accepted; the opportunity is marked won; and the whole path is attributed back to the enquiry that started it.
- Availability computed from your hours and buffers, never a shared calendar guess
- Confirmed booking stops follow-ups - the same rule the automation chapter drew
- Quote to won, attributed to the first touch - the loop the next section shows
What you get
One platform, not a folder of disconnected tools
Each part shares the same leads, the same rules and the same timeline. Pick a module to see what it does today - and what it needs from you.
Available now
Every enquiry lands in one place the moment it arrives.
- Form, embed and API intake share one ingestion path
- Duplicate enquiries are matched on email then phone, scoped to your account
- Each lead keeps a full timeline of every message, booking and automation
On the roadmap - not yet available
These are being built. They are listed so you know where LeadSyra is going, not because you can use them today.
Not built yet
AI voice receptionist
Answer, qualify and book from inbound calls.
Not built yet
AI SEO suite
Turn search intent into pages that earn qualified enquiries.
Not built yet
AI lead generation
Source and qualify prospects that match your best customers.
Not built yet
Letter automation
Physical follow-up for high-value or unreachable leads.
06 · Compounding
The parts compound instead of just coexisting
Each stage feeds the next, and attribution closes the loop by tracing won work back to where it started - so the next cycle is informed by evidence rather than by guesswork. No figure on this page is a customer's; the loop is the mechanism, not a chart.
Trust & security
How your data and your sending reputation are protected
Every point below is a property of the running system, not a badge. We hold no compliance certification and say so plainly; what we can show is how the product is built.
- Authenticated sendingSPF, DKIM and DMARC verified per domain before any mail leaves
- Encrypted at restProvider credentials and signing keys stored with AES-256-GCM
- Two-factor accessTOTP multi-factor, with re-verification for privileged actions
- Separated by tenantEvery query is scoped server-side; access is role-based, not UI-hidden
- RecoverableEncrypted backups with restores measured on a schedule, not assumed
- AuditablePrivileged actions recorded with actor, target and timestamp
- Your data, exportableExport, anonymisation and retention policies you control
Packages
Start where you are, grow when it pays for itself
Each package builds on the one before it. Prices and what each includes are on the pricing page.
Questions
Frequently asked questions
- Do I need to replace my existing forms or phone system?
- No - your existing enquiry sources feed into the same intake pipeline; nothing about how prospects reach you needs to change.
- Does the AI qualification replace my own judgement?
- No - deterministic rules you define come first and can hard-disqualify on their own; AI only ever adds a bounded adjustment on top, never a final decision by itself.
- What happens if a lead books a meeting - does the automated follow-up keep going?
- No - a confirmed booking (or a won/lost pipeline outcome) immediately stops any further automated follow-up for that lead.
- Can I see exactly why a lead was scored the way it was?
- Yes - every qualification result keeps the exact rule set and per-condition outcome that produced it, even if you edit the rules later.
Ready when you are
Stop losing enquiries to a slow reply
Create an account and connect your first form today. Or, if you would rather see where enquiries are leaking first, start with a free lead-leak check - no cost, no commitment, and it tells you which package actually fits.
Prefer to talk it through first? Book a call.